Queensland Veterans Cricket Inc.

Management Committee Structure – Jan 2017 and beyond BY-LAW 01 (Amendment 02).

 

Position Role and Responsibilities

“subject to amendment by the Management Committee from time to time as appropriate”.

1. President

(Elected at AGM)

·        Over-arching responsibility for the running of the Association.

·        Arranging of meeting venues.

·        Ensuring actions required by all motions passed at all meetings are undertaken appropriately.

·        Liaison with Queensland Cricket.

·        Carrying out the roles required of him by BOVCA board.

·        Liaison with NSW counterpart regarding Cooper Finlay annual event.

2. Vice President

(Elected at AGM)

·        Liaison with President on all strategic and operational matters outlined above.

·        Undertake role of president in absence of President

·        Understudy to president

·        Membership Growth and Development

3. Secretary

(Elected at AGM)

·        Act as chief officer as per Rules of Association.

·        Record minutes of meetings.

·        Deal with correspondence.

·        Ensure AGM is held as per Rules of Association.

·        Submit Annual Return to Office of Fair Trading after each AGM.

·        Provide advice and make recommendations to the President on the running of the Association.

·        Undertake the role of Member Protection Officer

·        Arrange for clothing orders and pricing from prospective suppliers including liaising with Clothing Distributor to keep check of clothing stock.

·        Liaison with state selectors regarding approvals and announcements of selections, replacements etc.

4. Treasurer

(Elected at AGM)

·        Receive and receipt all monies paid to the Association.

·        Make all payments on behalf of the Association.

·        Keep an accurate record of all receipts and disbursements made by the Association in order to meet the requirements of the Association’s auditor.

·        Keeping an accurate record of all petty cash expenses made by the president, secretary and himself as well as ensuring such expenses are legitimately able to be made by the Association.

·        Present a balance sheet to each and every meeting of the Committee.

·        Arrange for auditing of financial records in time for presentation to the AGM.

·        Make recommendations and give advice to the Committee on financial matters.

·        Liaise with the Clothing Distributor regarding payments made for clothing purchases as no clothing is to be issued until paid

for.
5. Patron

(Elected at AGM)

·        Acts as a figure-head, the Patron is invited to make speeches and presentations at QVC functions and related events.

·        Due to his past experience in many cricket organisations the Patron is called upon for advice and recommendations over a wide range of issues.

6. Operations Manager (Nomination Form to be submitted and appointee to be determined by Management Committee) ·        Prepare annual playing schedule for all fixtures and events of QVC for the coming season.

·        Liaise with Registrar for development of the QVC competition fixtures.

·        Make contact with each Region and ensure a responsible

Regional Co-ordinator has been appointed by the Region.

·        Produce a list of Regional Co-ordinator and Deputy Co- ordinator contact details (email and mobile) for entry into MyCricket.

·        Liaison with each Regional Co-ordinator regarding the preparation of the playing schedule.

·        Ensure all Regions have sufficient supplies of balls, scorebooks and man of match prizes on hand.

·        Ensure all matches are properly arranged and conducted in accordance with QVC’s objects.

·        Liaise with appropriate contacts for confirmation of umpires for all home QVC competition fixtures.

·        Ensure all Regional Coordinators carry out their duties in accordance with the Guidelines & Responsibilities for Regional Co-ordinators & Assistant Co-ordinators – 2017.Pre

7. Registrar

(Nomination Form to be submitted and appointee to be determined by Management Committee)

·        Responsible for individual player registration and contact list, distribution of newsletters, match results and items of interest to members.

·        Develop and maintain electronic communications including current scoresheets, website, MyCricket and Facebook.

·        Ensure a record of all matches played is kept and entries of players scores into MyCricket and QVC ‘s own player records system are completed.

·        In conjunction with Operations Manager, liaise with Age Delegates and Regional Co-ordinators to create the annual fixture lists for the QVC competitions.

8. Over 70’s Delegate (Nomination Form to be submitted and appointee to be determined by Management Committee) ·        Responsible for bringing forward issues and solutions to the committee for the age division.

·        Provide assistance to other committee positions as requested by the President/committee.

·        Liaise with age division members.

·        Be nominated as a member of the National Age Division committee.

·        Take on the role of Chairman of Selectors for this Age Division. Take on the role of one of three selectors for this Age Division if so inclined and nominated accordingly. If not so inclined, oversee the selection process and use casting vote in the event of an impasse in the selection process undertaken by the three

(3) selectors for this Division.

9. Over 60’s Delegate (Nomination Form to be submitted and appointee to ·        Responsible for bringing forward issues and solutions to the committee for the age division.

·        Provide assistance to other committee positions as requested

be determined by Management Committee) by the President/committee.

·        Liaise with age division members.

·        Be nominated as a member of the National Age Division committee.

·        Take on the role of Chairman of Selectors for this Age Division. Take on the role of one of three selectors for this Age Division if so inclined and nominated accordingly. If not so inclined, oversee the selection process and use casting vote in the event of an impasse in the selection process undertaken by the three

(3) selectors for this Division.

10. Over 50’s Delegate (Nomination Form to be submitted and appointee to be determined by Management Committee) ·        Responsible for bringing forward issues and solutions to the committee for the age division.

·        Provide assistance to other committee positions as requested by the President/committee.

·        Liaise with age division members.

·        Be nominated as a member of the National Age Division committee.

·        Take on the role of Chairman of Selectors for this Age Division. Take on the role of one of three selectors for this Age Division if so inclined and nominated accordingly. If not so inclined, oversee the selection process and use casting vote in the event of an impasse in the selection process undertaken by the three

(3) selectors for this Division.

 

 

Non-Committee Members Positions.

 

Position Role and Responsibilities
1. Regional Co-ordinators ·        Each region is to appoint a Regional Co-ordinator from amongst its members who will act as the point of contact with each of the Operations Manager and the Registrar.

·        The Regional Co-ordinator will undertake all of the duties as outlined in the Guidelines & Responsibilities for Regional Co-ordinators & Assistant Co-ordinators – 2017.

2. Clothing Distributor ·        This position will be appointed by the Committee and shall report directly to the Secretary.

·        This position will require close liaison with the Treasurer who shall stipulate the method of record keeping for payments for clothing prior to issue.

·        He/she shall maintain close scrutiny of stock on hand,

·        Make recommendations for the ordering of new stock,

·        Search out new suppliers/designs as and if required by the Committee.

3. Selectors (Three positions for each age group including the Chairman of Selectors being the Age Division Delegate if so inclined to be a selector and nominated accordingly.)

The Management Committee shall appoint a “stand in” selector in the

·        These positions will be appointed by the Management Committee with nominations to be received at the AGM.

·        Should the Age Division Delegate elect to not serve as a selector, three (3) selectors will be appointed by the Management Committee.

·        Should the Age Division Delegate being the Chairman of

Selectors also elect to serve as a selector, two (2) selectors will be appointed by the Management Committee. In the case of

event of an appointed selector being unavailable. Consideration should be given to spread the representations across regions. an impasse between the selectors, the President or his nominee, shall have a casting vote.

·        Each selection panel shall report directly to the Management Committee via the Secretary.

 

 

Effective Date: 6/04/2018

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